About this role
Preconstruction Operations Coordinator
Our client is seeking a Preconstruction Operations Coordinator in connection with commercial construction projects in New York City, including ground-up multi-family and rehabilitation projects. The Preconstruction Operations Coordinator provides administrative, technical, and operational support to the Preconstruction Department. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. This is an opportunity to gain hands-on experience, demonstrate capabilities and grow within a dynamic company working on exciting and meaningful projects.
Duties and Responsibilities
This position assists with estimating, bid management, document control, subcontractor outreach, proposal preparation, scheduling, and the transition of awarded projects to construction operations.
Bid Administration
• Maintain the bid calendar and preconstruction schedule
• Coordinate bid due dates and proposal milestones
• Assemble bid packages
• Track invitations to bid
• Maintain subcontractor bid lists
• Distribute addenda and revised bid documents
• Organize bid submissions
Document Management
• Maintain drawing and specification logs
• Organize digital project files
• Manage version control for bid documents
• Archive completed estimates
• Maintain estimating templates and forms
Estimating Support
• Assist with quantity takeoffs
• Solicit subcontractor quotations
• Track incoming bids
• Prepare bid comparison spreadsheet
• Verify subcontractor insurance and qualifications
• Assist with budget formatting and estimate packages
Proposal Preparation
• Assemble qualifications packages
• Update resumes and project experience sheets
• Coordinate proposal graphic
• Prepare compliance forms
• Assist with MWBE, Section 3, and workforce documentation
• Compile owner-required submission materials
Vendor & Subcontractor Coordination
• Maintain subcontractor and supplier database
• Coordinate requests for quotations
• Track bid responses
• Maintain vendor contact information
• Assist with prequalification documentation
Preconstruction Meeting Coordination
• Schedule internal estimating meetings.
• Prepare meeting agendas.
• Record meeting minutes.
• Track action items.
• Coordinate design review meetings.
Education
• Bachelor’s degree (or pursuing one) in:
Experience
• 0–3 years of experience
• Internship with a contractor, developer, architect, or engineering firm preferred
• Construction office experience is a plus
Technical Skills
• Microsoft Excel
• Microsoft Word
• Bluebeam
• Adobe Acrobat
• Procore (preferred)
• Autodesk Construction Cloud (preferred)
• Sage or estimating software (preferred)
Core Competencies
• Excellent organization
• Attention to detail
• Time management
• Written and verbal communication
• Professionalism
• Teamwork
• Initiative
• Problem-solving
• Ability to prioritize multiple deadlines
Our client is seeking a Preconstruction Operations Coordinator in connection with commercial construction projects in New York City, including ground-up multi-family and rehabilitation projects. The Preconstruction Operations Coordinator provides administrative, technical, and operational support to the Preconstruction Department. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. This is an opportunity to gain hands-on experience, demonstrate capabilities and grow within a dynamic company working on exciting and meaningful projects.
Duties and Responsibilities
This position assists with estimating, bid management, document control, subcontractor outreach, proposal preparation, scheduling, and the transition of awarded projects to construction operations.
Bid Administration
• Maintain the bid calendar and preconstruction schedule
• Coordinate bid due dates and proposal milestones
• Assemble bid packages
• Track invitations to bid
• Maintain subcontractor bid lists
• Distribute addenda and revised bid documents
• Organize bid submissions
Document Management
• Maintain drawing and specification logs
• Organize digital project files
• Manage version control for bid documents
• Archive completed estimates
• Maintain estimating templates and forms
Estimating Support
• Assist with quantity takeoffs
• Solicit subcontractor quotations
• Track incoming bids
• Prepare bid comparison spreadsheet
• Verify subcontractor insurance and qualifications
• Assist with budget formatting and estimate packages
Proposal Preparation
• Assemble qualifications packages
• Update resumes and project experience sheets
• Coordinate proposal graphic
• Prepare compliance forms
• Assist with MWBE, Section 3, and workforce documentation
• Compile owner-required submission materials
Vendor & Subcontractor Coordination
• Maintain subcontractor and supplier database
• Coordinate requests for quotations
• Track bid responses
• Maintain vendor contact information
• Assist with prequalification documentation
Preconstruction Meeting Coordination
• Schedule internal estimating meetings.
• Prepare meeting agendas.
• Record meeting minutes.
• Track action items.
• Coordinate design review meetings.
Education
• Bachelor’s degree (or pursuing one) in:
- Construction Management
- Civil Engineering
- Architecture
- Engineering Technology
- Business Administration
Experience
• 0–3 years of experience
• Internship with a contractor, developer, architect, or engineering firm preferred
• Construction office experience is a plus
Technical Skills
• Microsoft Excel
• Microsoft Word
• Bluebeam
• Adobe Acrobat
• Procore (preferred)
• Autodesk Construction Cloud (preferred)
• Sage or estimating software (preferred)
Core Competencies
• Excellent organization
• Attention to detail
• Time management
• Written and verbal communication
• Professionalism
• Teamwork
• Initiative
• Problem-solving
• Ability to prioritize multiple deadlines
CONTRACT TYPEPermanent
SPECIALISMConstruction
JOB REF3123
EXPIRY DATE02 Sept 26